Home > Software Tips > Create Easy Step-by-Step Screenshot based Documentation with StepShot

Create Easy Step-by-Step Screenshot based Documentation with StepShot

Many information workers nowadays not only need to do their work, but often also need to document the work as they are doing it to enable collaboration in a team or to use for training of new staff (often one that will replace you…)

The Past

Now there has always been many option for doing screenshot based documentation and we are all aware of the old routing of:

  • Print Screen (or Alt+PrintScreen to capture just a window)
  • Start->run->Mspaint
  • Paste -> Resize, Save
  • Copy to Word to add to your document…

This use to be a verty long and tedious routine.

The New way: Screenshot Software to Create Documentation

Although there are many screenshot programs available, not many of them allow you to just complete the whole task that you want to do, while capturing the screenshots automagically for you in the background.

This is exactly what a piece of  screenshot software called StepShot Does.

Export options

The export options are currently HTML, or a PDF of your Screenshots with added notes.

Download one example of a PDF StepShot

Your other export options are Doc or HTML but you can also share it to your Dropbox Account (which comes with 2Gb free online storage)

The Interface is really easy to use and takes over your Print Screen, Alt+PrintScreen if you wish to do specific screen grabbing outside of a usual step-by-step process documentation.

Annotating the Screenshots

Some neat features in the software is the option for an external Editor if you want to use PhotoShop etc, and also the annotation features for annotating the specific image if using only sentences are not enough.

StepShot Annotation options

For the most part the software is quite good and I’m expecting the developers to enhance the software soon with export to WordPress or Blogger which would be great for the Bloggerati.

If you are fast on the 28th of May 2012, the software will be available for free for 24Hrs at

Stepshot Screenshot

example of the StepShot interface




Thereafter the screenshot software will be available to purchase directly from their website http://www.stepshot.net/

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